Creative direction / Sourcing / Production coordination

Event & conference merchandise.

Your merch. Wherever your event is.

We design, source and coordinate production and delivery for event merchandise, trade show giveaways and VIP kits. Your destination, audience, quantities and required arrival date guide the plan.

START A BRIEF
Illustrative concept of an event VIP merchandise kit
Illustrative concept, not a completed client project. Explore the concept

Made around your brief.

You can order straightforward branded apparel and giveaways, or develop a custom collection with us. Bring your existing artwork or start with a brief. Creative development is available when you need it, not a requirement for every order.

We compare local, regional and international production options against your specifications, budget and deadline. The suitable route, costs and responsibilities are agreed before production is confirmed.

From your brief to your event.

  1. Share the event.

    Destination, audience, quantity, budget and required arrival date.

  2. Agree the products and design.

    Existing artwork or a new concept, with specifications and samples agreed.

  3. Choose the production route.

    Compare suitable local, regional or international options and confirm the order.

  4. Deliver to the agreed recipient.

    Confirm the receiving contact, delivery window and destination requirements.

What are you planning?

Conference and trade show giveaways

For a busy expo, consider what visitors can carry, how the item starts a conversation and where it goes after the event. Bags, stationery, drinkware and compact accessories can be explored against the budget and distribution plan.

Merchandise for affiliate and iGaming events

An affiliate network, gaming team or B2B exhibitor may need different items for booth visitors, existing partners and its own team. We can develop related directions for these audiences without turning every item into the same logo placement.

Speaker gifts and VIP event kits

For selected guests, speakers or partners, explore a smaller, more considered set with a message card and coordinated packaging. Tell us who receives each version and the required arrival date before the event.

Think about what guests will carry and keep

For a travelling audience, size and weight can matter as much as the design. For an outdoor gathering, the setting may suggest a useful object. We consider how items will be distributed, who receives them and whether the goal is recognition, conversation, participation or a lasting reminder of the brand.

Coordinate the visible details

An event set can include apparel, bags, badges, lanyards, printed pieces, gifts and packaging. We coordinate the design and production requirements across the set. Existing brand artwork is welcome; we can also develop new designs. Artwork, samples and agreed checks are approved before production proceeds.

Work back from the arrival date

We plan back from your required arrival date, allowing for approvals, sampling, production and transport. Before dispatch, we agree a recipient, address and receiving window. Hotel or venue rules, customs, receiving fees and a backup delivery point are checked for the chosen route. Production and delivery dates are confirmed for your brief.

Questions about event merchandise

Do we need a giveaway for every attendee?

Not necessarily. Tell us how the items will be used. We can develop an approach for selected guests, sponsors, speakers or wider attendee distribution.

Can you work with a fixed event deadline?

We assess feasibility against the required arrival date. Available products, sampling, approvals and shipping determine which routes can realistically be proposed.

Can one brief include merchandise and printed materials?

Yes. We can coordinate a connected set of physical pieces. Quantities, artwork, production specifications, assembly and delivery are agreed for the project.

Can you develop conference swag without a product list?

Yes. Start with the event, audience, quantity, budget and arrival deadline. We can develop product directions for your brief. Reference ideas help, but you do not need to choose items from a catalogue before getting in touch.

What information is needed for a trade show merchandise quote?

Include the event location, delivery address or receiving arrangements, required arrival date, quantity, audience groups and budget. Tell us whether the items are booth giveaways, team clothing or selected partner gifts so we can assess the right production route.

Can you deliver directly to our event destination?

We can plan delivery to an agreed hotel, local partner or venue where a suitable route is confirmed. We need a named recipient, a receiving window and any venue instructions. Availability, costs and timing are confirmed before the order.

Do we need a custom creative concept?

No. You can order standard branded items using your existing artwork. We can help with product selection and production, or develop a concept and new designs if your project needs them.

Let’s work out what fits.

Tell us where your event is, what you need and when it must arrive. We’ll assess the products, production route and delivery plan with you.

BRIEF POSSIBLD.